Events Assistance Program
Mid-Western Regional Council’s Events Assistance Program is designed to assist local community events which benefit the local economy and attract visitors to the region. Prior to completing your application, please ensure you have read the eligibility guidelines & criteria to ensure you are eligible to apply for Events Assistance Funding.
- Only not-for-profit events are eligible to apply for Events Assistance funding.
- Events can apply for up to a maximum of $2,500 cash or in-kind for events. The final funding amount will be determined by Council.
- There will be two application periods:
Period 1: Events taking place between 1 July 2020 and 31 December 2020
Period 2: Events taking place between 1 January 2021 and 30 June 2021
Please see below further details on application timelines.
- Events can only apply for Events Assistance funding if no other Council funding (including financial assistance) has been provided for the same event in the same year.
- All applications must be received no later than then the funding period deadline. Please refer to eligibility criteria and guidelines for timeline.
- If you are applying for in-kind assistance, please refer to Council's current fees and charges prior to completing your application.
Applications for Events Assistance
For further details, please contact Council's Events Coordinator on 6378 2850.
Period 1: Events held between July 1 - December 31 2020
Period 2: Events held between January 1 - June 30 2021
Events with proven success of at least 2 years, may apply for multi-year funding of up to 3 years. Whereby funding will be allocated to the same event for each future year subject to the event continuing to meet planned event outcomes and Council’s acquittal process.
Events falling between
Events falling between
|Applications open online via
|Report to Council Meeting
(depending on timing of meeting)
(on receipt of invoice)
Applications outside application period
Applications received outside Council’s formal application periods will be held until the following Event Assistance program period is open. These applications will be reported to Council as part of the following Events Assistance report.
Additional points in-kind requests
All events requesting 100% in-kind assistance receive 10 bonus points (noting only up to cost of in-kind services will be funded).
- Clearly state the aims, objectives and desired outcomes of the event
- Ensure the event creates and promotes a positive image of the Mid-Western Region
- Demonstrate the estimated number of locals and visitors who will be attracted to the event (and provide final accurate attendance figures post-event)
- Demonstrate a high level of support from the local community, local businesses and establish a strong committee of volunteers
- Demonstrate the ability to successfully market and promote the event
- Be not-for-profit
- Demonstrate the ability for the event to continue and develop in future years
- Demonstrate other forms of sponsorship, financial income and support for the event
- Demonstrate the expected economic impact and sustainability of the event (and provide final figures post-event)
- Hold current Public Liability insurance. A Certificate of Currency must be received by Council before funding can be released
- Ensure the Council logo is used on all marketing material and that all material be approved by Council prior to going to print
- Provide a post-event evaluation including photos, press clippings, copies of all marketing material, attendance figures, economic benefit of the event, involvement of the local community (including volunteers and businesses). Failure to provide a post-event evaluation report will result in the applicant/event not being eligible for future funding.
- Events not staged in the Mid-Western LGA
- Events run for commercial profit
- Events which have already received funding from Council for the same event in the same year
- Payment of wages or day-to-day operation funding for the organisation
- Events with potential safety and/or environment hazards
The following events have been successful in receiving funding during Council’s recent rounds of Events Assistance Funding:
- CWA Kandos Gardens Fair
- Go Grazing
- Group 10 Girls League Tag Carnival
- Gulgong Folk Festival
- Gulgong Gold & Mining Festival
- Gulgong Gold Cup
- Gulgong Polocrosse Carnival
- Gulgong Prince of Wales Eisteddfod
- Hargraves Cinema Under the Stars
- Henry Lawson Heritage Festival
- Isuzu Car Club National Meeting
- Kandos Street Machine
- Lamb Fest
- MJRL v Rouse Hill Rhinos
- Mudgee & District Kennel & Obedience Club Dog Show & Obedience Trials
- Mudgee Bridge Club Congress
- Mudgee Garden Spectacular
- Mudgee Indoor Swimming Club Qualifying Carnival
- Mudgee Junior Rugby League Mini Carnival
- Mudgee Motorfest
- Mudgee Readers Festival
- Mudgee Rugby Sevens
- Mudgee Running Festival
- Mudgee Small Farm Field Days
- Mudgee Swap Meet
- Mudgee Veterans Week of Golf Tournament
- NSW PSSA Boys Touch Championships
- NSW PSSA Girls Softball
- NSW PSSA Rugby League Championships
- Rylstone Street Feast
- Sculptures in the Garden
- Wings, Wheels & Wine